Community Association Management

Homeowner Association Management
CMS tailors our management services to provide you with EXACTLY what you need to manage your Condominium, Townhome, or Single Family Homeowner Association.

We pride ourselves on the fact that our Company continually obtains up-to-date information on Local, State, and Federal Legislation, as well as City and County Code changes affecting your neighborhood and property.

Our Community Association Managers have earned the highest praise for their timely and caring response to Homeowners, and Boards of Directors alike; not to mention that our Management team has a combined experience of more than 40 years in the Association Management Industry.

CMS and their Management Team have earned the reputation of being an honest and reputable Company.

CMS's management portfolio consists of communities located in Pinellas, Pasco and Hernando Counties in Florida. Our properties range in size from as low as 4 units, up to as many as 165 units. Our Associations are a mix of Condominiums, Townhomes, Single Family Communities, and Planned Unit Developments.

We offer full-scale Management Services complete with onsite inspections for CC&R compliance, correspondence, maintenance bid and supervision. If you're looking for accounting services only, we can provide that too! Direct responsibility for each property is assigned to a highly qualified, experienced Community Association Property Manager who will implement the Association's Management Plan in accordance with policies and procedures previously established by the Association. Direct interoffice communication, established policies and procedures, and qualified personnel are the keys to CMS's management success record. Consequently, the critical attention to detail is not lost through a time-consuming search for knowledge or answers.

Fiscal Management
CMS will prepare an Annual Operating Budget detailed to reflect expected operations for each month. This budget is established to show expected recurring receipts and operating disbursements. It is further used for comparison with actual monthly income and expenditure. We will also prepare the reserve budget projection for capital expenditures on items recurring only periodically (i.e. painting, roofing, paving, etc.) for common elements. We will prepare a monthly operating financial position, and reserve account statements.
•Analyze and compare operating receipts and disbursements against the Board approved budget.
•Collect maintenance fees, lease fees, rental payments, and special assessments, deposit them in checking, savings and other income producing accounts on behalf of the association, and maintain comprehensive records thereof.
•We will establish individual checking and reserve accounts. There are no joint homeowner accounts or co-mingling of funds. Each Association is established as a separate entity.
•Mail notices of delinquency to any owners in arrears, and we will exert every reasonable effort to collect delinquent accounts including tickler notices, letters, telephone calls, and personal contact. In the event of failure to collect delinquent accounts, and at the direction of the Board, we will pursue payment through attorneys, collection agencies, or any other Board authorized method.
•Examine routine expense invoices for accuracy and clear for payment. Arrange for preparation of yearly income tax forms, disburse payment for taxes, and file City, State, and Federal reports as required. Prepare year-end statement of operation for association.

Physical Management
•CMS will select, train, and supervise all onsite employees where required.
•Assume full responsibility for maintenance and control of common areas, improvement, and
equipment. We will maintain the property meticulously and oversee repairs, to reflect owner
pride and insure high property values, subject to available funds.
•Enter into contracts and supervise services for insurance, elevator(s), trash removal, HVAC
maintenance, landscape, street maintenance etc. on behalf of the Association.
•Compile, assemble, and analyze data.
•Prepare specifications and call bids for major improvement projects. CMS, Inc will analyze
and compare bids, issue contracts, coordinate work, and maintain close inspection to insure
that work is performed according to specification.
•Perform minor projects with diligence and economy in the association's best interest.

Administrative Management
Through our Community Association Management Office we will exercise close supervision over the site employees, if required, to insure proper operational maintenance and resident relationships.
•Inspect contractual services for building maintenance to insure satisfactory performance and
prepare any necessary compliance letters to the vendors.
•Prepare notices of meetings, proxies, and agendas for the Board Meetings, and attend those
board meetings.
•Assist in the election of officers and the tabulation of votes; assist in the meetings of the
Board to elect officers and committee members for various association functions
•Collect, organize, and maintain complete files for all association(s) documents
including public records, Declarations, CC & R's, insurance policies, owners list,
correspondence, house and pool rules, blue prints and specifications, etc.
•Distribute newsletters as needed for disseminating information and instructions.
•Assist in resolving owner concerns as they pertain to the Association common elements,
governing documents and rules and regulations.
•Supervise hours and working conditions of employed personnel to insure compliance with all
employment laws.
•Administer the Community Rules & Regulations to insure that all residents, owners, and
tenants conform to the Association policies; promoting a pleasant and harmonious relationship
within the Community at all times.
•Obtain and analyze bids for insurance coverage specified in the Governing Documents;
recommend modifications or additional coverage, prepare claims when required,and follow up
on payment.
•We will act as Board representative in negotiating settlements.
•Act as liaison for the Association in negotiations or disputes with Local, Federal, or State
taxing agencies or regulatory bodies.
•Attend Board of Directors meetings, as necessary, to provide data and answer questions
pertaining to financial statements, projects to be considered, etc.
•Prepare and distribute Annual Meeting notices, proxies, and agendas for Board meetings.
•Community Association Managers assist homeowners, 24 hours a day, 7 days a week, with
emergencies.

Online Owner Association Services (HOA)
We're excited to offer online HOA Services and consider them valuable tools for communication and productivity for Boards, Committees, and Residents.

Our online services help you to instantly, efficiently, and economically:
•Distribute Association information and documents
•Target and send group emails and mailings
•Collect Resident information and requests
•Collect assessment payments and fees
•Support Resident self-service and access to information
•Optimize use of volunteer time and resources
•Provide education on procedures and rules
•Send blast emails in case of emergencies

We hope you'll take advantage of this HOA service. If you have any questions or would like further information, please contact your Association's Manager.

We're pleased to offer these online HOA services and consider them a valuable amenity for the Association.